Job Position
Assistant Manager (Administration)
Major Responsibilities
- Responsible for a full spectrum of facilities management and office administration services from procurement to day-to-day operations including a) business as usual (BAU) tasks, such as leasing, office repairs and maintenance, security, cleaning and telephone services, etc. and b) ad hoc tasks and projects, such as renovation, relocation, reinstatement work and facilities improvement works
- Perform sourcing, analyse and exercise cost control on all purchases to optimize the pricing and product quality
- Assist in reviewing and arranging the renewal of insurance policies for the Company’s perceived financial risks and office insurance including office perils and computer insurance
- Review and maintain office administration policies and procedures including operating procedures, procurement guidelines and physical access control procedures and ensure compliance with the Company’s internal policies and guidelines
- Liaise with building management offices and/or relevant parties, such as vendors and internal stakeholders, in the areas of maintenance, building facilities and general services
- Assist in organizing Company events and functions such as annual dinner, monthly staff gatherings, guest visits and other company events, etc.
- Undertake other ad hoc tasks as assigned
Requirements
- University education with at least 5 years of relevant experience in office administration and facilities management; solid exposure in project co-ordination and management is preferred
- Previous experience in facilities management and handling renovation, interior fitting-out work, office relocation will be an advantage
- Well-organised, mature, self-motivated, independent, good team player and able to work under pressure
- Proficiency in English business writing with strong analytical skills
- Good command of written and spoken English and Chinese
- Good knowledge of computer applications, such as MS Word, Excel, Powerpoint, PDF, etc.
- Willing to provide ad hoc support during non-office hours or adverse weather conditions if required
- Knowledge of AutoCAD is an advantage
- Candidates with more experience may be considered for a more senior position
Application Method
Interested parties please send your curriculum vitae stating your current and expected salaries, and the contact phone number to the Human Resources Division, Unit B, 25/F, MG Tower, 133 Hoi Bun Road, Kwun Tong, Kowloon or e-mail it to hrm@hkicl.com.hk. All applications and personal information collected will be treated in strict confidence and only be used for the purpose of recruitment and selection. The information collected will be accessed by our authorized personnel only. Those applicants not contacted by the Human Resources Division within two months from their application date should consider their applications filed for future reference which will be retained for one year for possible future job matching, and will be destroyed after the expiry of one year.